Common questions about Run Port Stephens

FAQ

Entries & Policies

Do you have minimum ages for the races?

Yes, the minimum ages are as follows:

  • Marathon: 18+
  • Half Marathon: 17+
  • 10km Run: 15+
  • 5km Run: 12+
  • 2.5km Fun Run: No minimum age

Age is calculated as of the event date.

How do I enter?

Entries are via the Race Roster platform.

When do entries close?

Entries remain open until race day unless sold out. If sold out, a waitlist will be available.

Can I change my distance?

Participants may transfer to another race distance up until race day, subject to availability and operational requirements. All transfers are subject to event capacity and availability. Eligible transfers can be completed directly by participants via their Race Roster dashboard in accordance with the Refund, Transfer & Withdrawal Policy. Any transfer requests that cannot be completed online must be submitted in writing to our Athlete Services team who will be happy to assist.

Are transfers or refunds allowed?

Eligible transfers can be completed directly by participants via their Race Roster dashboard in accordance with the Refund, Transfer & Withdrawal Policy. Any refund, transfer or withdrawal requests that cannot be completed online must be submitted in writing and require confirmation of a completed online registration.

Course & Race Day Logistics

What is the course terrain?

  • Marathon: Road, paved and trail
  • Half Marathon: Road, paved and trail
  • 10km Run: Road and paved
  • 5km Run: Road and paved
  • 2.5km Fun Run: Road and paved

Do you have each race's course map and GPX-file?

*Course maps are subject to change.

Where are the start and finish locations?

All races start and finish at Nelson Bay Foreshore.

What are the cut-off times?

  • Marathon: 6 hours
  • Half Marathon: No cut-off time
  • 10km Run: No cut-off time
  • 5km Run: No cut-off time
  • 2.5km Fun Run: No cut-off time

What hydration is provided?

Hydration and nutrition available on course will include water, Pure electrolyte hydration, coke and food.

Where will the aid stations and toilets be along the course?

Please see table for details about aid stations and toilets.

Location
What's available
Toilet
Marathon
Half Marathon
10km Run
5km Run
2.5km Fun Run
Aid Station 1 (Double)
Nelson Bay Beach
Water, Hydration, Electrolytes, Coke & Food
Public toliets, portaloos available at Race HQ
6 Passes
4 Passes
2 Passes
2 Passes
Aid Station 2 (Double)
Little Beach Reserve
Water, Hydration, Electrolytes, Coke & Food
Public toliets, portaloos available at Race HQ
6 Passes
4 Passes
2 Passes
2 Passes
Aid Station 3 (Double)
Bagnall Beach Reserve
Water, Hydration, Electrolytes, Coke & Food
Public toliets, portaloos available at Race HQ
6 Passes
2 Passes
2 Passes
Aid Station 4 (Single)
Conroy Park Public Toilets
Water, Hydration, Electrolytes, Coke & Food
Public toliets, portaloos available at Race HQ
3 Passes
1 Pass

Bins are provided after aid stations – please dispose of rubbish appropriately. Littering will result in disqualification.

What equipment do I need?

There is no mandatory equipment required for this event.

What happens if It rains?

The event will run rain, hail or shine. Any course or event changes will be communicated to athletes.

Are prams, dogs, or wheelchairs allowed?

Wheelchairs: Not permitted due to narrow pathways
Prams: Not permitted
Dogs: Not permitted

Are pacers available?

There are no official pacers for this event.

Where can I park?

Parking in the area is extremely limited during the event. For full details, please visit our Transport page.

Is there a bag drop?

Bag drop service available at the Race HQ at Nelson Bay Foreshore Reserve. Bag tags are attached to race bibs. Do not leave valuables in bags.

Can I wear AirPods or headphones?

Yes, you are allowed to wear AirPods or headphones.

What are the safety requirements?

Participants are responsible for ensuring they are medically fit to compete. All athletes must:

  • Follow directions from event staff, volunteers, and medical personnel
  • Notify a race official if withdrawing from the race
  • Write emergency contact details on the back of their race bib (mandatory)

Race Bib & Start Information

Can my bib be posted?

No. You can collect your bib when you collect your race pack on race day. Please visit the Schedule page for collection time.

How do I collect my bib?

Please bring your QR code or photo ID when collecting your race pack which includes your bib. Please visit the Schedule page for your race’s collection time.

If your bib is missing, please visit the Bib Collection Tent before your race and allow extra time.

Are there formal Waves/Start Groups?

No, there are no formal Waves/Start Groups. Athletes self-seed at the start line.

Merchandise & Inclusions

What merchandise is included?

Marathon and Half Marathon runners will receive a merchandise item included with their race entry. Please note these will need to be collected from the event and will not be posted out prior to the event.

There is no included merchandise for the 10km Run, 5km Run or 2.5km Fun Run.

Do you sell any other event merchandise?

Additional event merchandise and BibSNAPs can be purchased during registration or via the event store.

What do I receive with my entry?

  • Professional electronic timing and results
  • Finisher medal
  • Event merchandise (only Marathon and Half Marathon runners)
  • Age group podium medal (not 2.5km Fun Run runners)
  • Aid stations on the course (with water, Pure electrolyte hydration, coke and lollies)
  • Medical support on course
  • Event photographer along the course to capture your finest moments (purchased pre or post-event)
  • Opportunity to win prizes at post-race presentations
  • Post-event snacks, recovery and nutrition
  • Finisher Certificate

Results & Post-Event

Where can I find my results?

Results will be available after the event on the Results & Photos page, or on the Multisport Australia website.

Who do I contact about results issues?

If you have any questions or notice any issues with your results, please reach out directly to Multisport Australia for assistance.

Are awards presented?

All runners will recieve a finisher medal. 1st, 2nd, and 3rd place in each age group will receive a podium medal except for runners in the 2.5km Fun Run.

How are the age groups for podium prizes determined?

Age groups are determined based on age as of race day:

  • Marathon: 18-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
  • Half Marathon: 17-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
  • 10km Run: 15-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
  • 5km Run: 12-14, 15-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70+
  • 2.5km Fun Run: No podium prizes

Is medal engraving available?

Yes! Complete your medal with a MiTIME insert – a personalised engraved plaque featuring your name and official finish time. Delivered after your event, it’s the perfect keepsake to celebrate and remember your achievement. MiTIME inserts can be purchased during registration or through the online event store.

How do I access my photos?

Official photography partner is FinisherPix. If you pre-purchased a race day photo package with your entry, then your personal link will be sent to you after the race. If you haven’t pre-purchased your race day photos, they can be accessed through our official photography partner FinisherPix.

General

What are Elite Energy's sustainability and community initiatives?

We use reusable BibSNAPs at our events to reduce landfill waste. You can find out more here. BibSNAPs can be purchased with your entry, or through the online event store.

We make an effort to minimise the impacts of our event on the local community. You can find out more about on the Road Closures page.

We are aiming to reduce the number of single-use cups at our events. Bringing your own cup, flask or bottle is a great way to help with this.

Don’t litter! We want to leave this beautiful place in the same pristine condition we found it, so please use the bins on course or carry your rubbish with you (that means gel packets too!

What do I do if I have lost something?

Get in contact with our team at office@eliteenergy.com.au.

Do you needs volunteers to help at the event?

Do you have friends or family who want to get involved but who are not so keen on racing? Volunteering is an easy and fun way to get involved with the event. Find out more on the Volunteer page.

Who do I contact about sponsorship and partnering with Run Port Stephens?

For sponsorship or partner enquiries contact us at sponsorship@eliteenergy.com.au.